Dominican Sisters of Houston

Administrative Assistant Position Responsibilities/Duties

Perform all clerical duties as needed/assigned by Council (Leadership Team of three for the Dominican Sisters of Houston)

Perform all clerical duties as needed for efficient office function

Answer telephone/door

Receive all mail/package deliveries and distribute

Prepare conference registrations for Council and assist with dues and correspondence for all organizations (LCWR, DSC, Alliance, CDN, UISG, DSI, et. al.)

Prepare travel arrangements for Council

Order lunches for meetings

Maintain and order copier supplies, letterhead, envelopes, etc., office supplies

Act as registrar for Dominican College record requests

Record and distribute all Council, Finance & Investment Committee, Staff and misc. meeting minutes.

Prepare and distribute monthly community newsletter

Annually update and distribute community directory & feast days/birthdays booklets

Maintain community lists on an ongoing basis

Maintain community files on an ongoing basis

Prepare/distribute/manage community forms

Prepare worship aid, prayer cards, etc. for funerals

Prepare worship aid for Jubilee, Advent Brunch and other community celebrations/events

Record RSVP s for various events

Prepare name tags and sign in sheets, etc. for various events/meetings

Annually update statistical questionnaire and return to Rome (after review by Prioress)

Performs all other duties as requested by the Council 

Desired Characteristics

• Practicing Catholic and reflects in his/her life a genuine and sincere belief in the mission of the institution
• Has a likable personality and relates well with a wide variety of individuals and groups
• Is highly motivated, organized and goal-oriented; a self-starter who enjoys responsibility and challenge
• Is willing to make a “psychological” commitment of five years to the institution
• Is a team player who would work cooperatively with other staff members and personnel
• Has a desire to constantly improve and develop personally and professionally

Qualifications

• Has an associate or bachelor’s degree or appropriate work experience
• Has the ability to organize and effectively manage the high volume and multi-tasked activities of the office
• Has the written and verbal communication skills necessary to fulfill the responsibilities as administrative assistant and to articulate the mission of the Dominican Sisters of Houston
• Is proficient in the use of technology – in particular, the Microsoft Office suite

Please send resume and cover letter to:

Blanca Perez:  bperez@domhou.org